HR, Staffing, Employment, Recruitment & Training Privacy Notice


This Practice collects and stores information pertaining to staff for the purposes of HR, employment, recruitment and training.

Information is collected and stored about prospective, current and past employees, including self-employed and temporary staff.

Data is collected for purposes including recruitment, occupational health, vetting checks, staff training and payroll.

We share information with the following organisations with your explicit consent or when the law allows: future employers reference request and HM Revenue & Customs.


1. Controller Contact Details

  • The Gardens Surgery, The Gardens, East Dulwich, London, SE22 9QU
  • 0208 693 4715
  • Controller - Dr B Atalar

2. Data Protection Officer (DPO) Contact Details


3. Purpose of the Sharing

  • Legal Obligation

4. Lawfulness Conditions & Special Categories

The lawful basis for processing, storing and sharing this data under UK Data Protection Legislation are:

  • Article 6(1)(c) “the processing is necessary for compliance with any legal obligation to which the controller is subject”.
  • And in addition, an Article 9 condition for processing must also be adhered to:
    • Article 9(2)(b) – ‘processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment”.

5. Recipient or Categories of Recipients of the Shared Data

The data will be shared with HM Revenue & Customs and future employers where a reference is requested.


6. Rights to Object

You do not have to consent to your data being used for this purpose. You can change your mind and withdraw your consent at any time. Contact the Controller or the practice.


7. Right to Access and Correct

You have the right to access any identifiable data that is being shared and have any inaccuracies corrected.


8. Retention Period

The data will be retained for the period as specified in the specific employment protocol(s).


9. Right to Complain

You have the right to complain to the Information Commissioner’s Office online or by calling their helpline: 0303 123 1113 (local rate) or 01625 545 745 (national rate).

There are National Offices for Scotland, Northern Ireland and Wales.